![]() In such a case, the department or user is strongly encouraged to reach out to the appropriate security office (see Data Procedures section) for assistance determining the appropriate course of action. ![]() While every reasonable effort has been made to document the appropriate protections and responsibilities for data, it is possible that a specific case or issue may not be addressed or may raise a question. public) research data, but rather provide the framework for determining where controls are required for sensitive or protected research. This policy is not intended to impede the use or sharing of unrestricted (e.g. Special consideration to research data is warranted, as some research data may be classified as public and open, while other research data may require greater protections due to the sensitivity of the data. As a result, it is important that all data (with appropriate priority given to Sensitive and Restricted data 1), are reasonably and appropriately managed to maintain data integrity, availability, and when required, confidentiality to protect against accidental or unauthorized access, modification, disclosure and destruction. Grants and contracts may impose requirements for the protection and preservation of associated data. Additionally, various federal and state laws impose obligations on Duke, including, but not limited to HIPAA, FERPA, FISMA, the NC Identity Theft Protection Act and PCI-DSS. However, just having a backup service is not enough, it’s important to understand how the backup system works and how it supports and benefits your practice.Duke University Chief Information Officerĭuke University Chief Information Security Officerĭuke Health Chief Information Security Officer PurposeĪs stewards of Duke’s resources, we are expected to exercise sound judgment using data prudently and ethically. It also avoids human errors such as forgetting to backup or doing an incorrect/incomplete backup. Also, this type of service can automatically backup your files, allowing you to spend less time backing up your own EHR files manually. Since EHR data backup and recovery are very important aspects to achieving HIPAA compliance, a backup service may be a useful service to your practice.Ī backup service can store your files offsite, allowing the data to be secure and accessible during emergencies. Why is it important to backup healthcare data? The HIPAA security rule has administrative standards to be HIPAA compliant These requirements include having a security management process, assigning security responsibilities, managing information access, training for security awareness, and emergency planning.įind out more about these three HIPAA requirements for safe EHR data backup here. The Security Rule also has standards for access to facility controls and workstations. These requirements include having areas of secure access and physical locks that protect the stored EHRs. The HIPAA Security Rule cites particular standards for physical infrastructure. These plans guarantee that the data can be restored at all times. The three plans for backup recovery are the data backup, a disaster recovery plan, and an emergency mode operations plan. EHR data must also be recoverable during emergencies. In order to meet the technical requirements for EHR backup, you need a minimum of 128-bit encryption and proper disposal of data system according to standards set by the Department of Defense.ĭata must be stored for six years and all of it must be restorable at any point. What are the HIPAA requirements for data backup? However, HIPAA requirements for EHR may be difficult to understand, so to make it easier to understand these requirements, here are three basic requirements for HIPAA compliant data backup. Since EHRs contain important and sensitive information, proper backup is extremely important. What is the importance of backing up the EHR?ĮHR data backup is required by HIPAA. This also means that the way you backup your EHR data must obey HIPAA requirements as well. However, HIPAA compliance goes beyond just the initial selection of software. The electronic health record (EHR) or electronic medical record (EMR) system you adopt must be HIPAA compliant. Medical Records Scanning, ROI, Storing, and Shredding Services for Physicians and Hospitals.Guide to Medical Transcription Services.Everything you need to know about Mesothelioma.Get What You Deserve: Class Actions 101.Get the lowest price on Health Insurance.Guide to Requesting Your Medical Records.
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